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You photograph the receipt. The inbox does the rest.
Document inbox, record, book – recorded in the demo company.
The fuel receipt comes from your phone, the supplier invoice from your mailbox. Both end up in the right place – and the scan stays attached to the expense for ten years.
Purchasing
Documents and expenses
The fuel receipt comes from your phone, the supplier invoice from your mailbox. Both end up in the right place.
- Photograph and have it read (add-on)In the phone login: camera on, snap. Buchify reads supplier, date, amount and VAT, splits several rates and suggests the account – you confirm with one tap. From CHF 5.– per month.
- Receipt inboxPhotograph or upload. The expense is recorded from there — the scan stays attached to it permanently.
- Phone upload without loginA link, valid for 30 days, that can only upload. The technician photographs their receipt without seeing your figures.
- Duplicate uploads detectedIt happens all the time when photographing. Buchify compares the fingerprint and warns you instead of recording it twice.
- Expenses with input taxMaterials and services or investments — the right form item, expense account and payment date.
- Supplier credit notesFor a specific invoice or as a standalone credit note, for example for an annual bonus.
- Staff expense claimsDate, type, purpose, amount and a photo of the receipt – submitted under “Expenses”, also by staff with their own access. You approve: it becomes a supplier invoice with input tax, paid like any other. Per person, the totals for the salary certificate are ready.
- Closed periods stay closedAnything in a VAT period that has already been filed no longer accepts entries.
From receipt to entry
- PhotographIn the phone login, via the link for your team or uploaded on the computer.
- ReadWith the add-on, Buchify reads supplier, date, amount and VAT. Without it, the document waits in the inbox.
- CheckedThe account from last time, several VAT rates kept apart – one tap confirms, or you record it yourself.
- PostedExpense and input tax appear in the accounts and in the VAT return.
Receipt reading add-on
up to 25 CHF 5.– · up to 75 CHF 12.– · up to 200 CHF 25.– per month, billed for a whole year.
What counts are the receipts read in a month. Once the limit is reached, documents are still filed – just no longer read, and never billed afterwards. More than 200 on request. Uploading documents on the computer and recording them by hand is included in the base price.
Questions about documents
Does Buchify read my receipts automatically?
Yes, with the “Receipt reading” add-on: you photograph the receipt in the phone login, Buchify reads supplier, date, amount and VAT, splits several rates and suggests the account – nothing is posted until you tap. up to 25 CHF 5.– · up to 75 CHF 12.– · up to 200 CHF 25.– per month, billed for a whole year. Without the add-on, you enter the amount, VAT rate and account yourself. Either way, the scan stays attached to the expense.
How long do documents stay readable?
Ten years – as long as the law requires. Even after cancellation: your access switches to read-only mode, and the export keeps working.
Is there a Buchify app?
Yes – for iPhone on the App Store and for Android on Google Play. The app is free and shows your Buchify as you know it: snap receipts, invoices, figures and notifications, for example when a payment has come in or a follow-up is due. You sign in with your Buchify account and the second factor; after that, your fingerprint or face unlock is enough.
No more shoebox.
Try the inbox in the demo – there are already documents waiting for you, and two expense claims await your approval.